Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Communicate the purpose of the intranet with emphasis on your organisation's needs. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Harness the power of Google and Microsoft in one platform with universal access for all staff. Uploading video content is easy with an intranet. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. In the example below, workers can log in using their Google or Office 365 password. Set up public or private chats on the intranet. Naming the intranet. After two months of hard work and dedication, we are delighted to officially announce the launch. Check out MyHubs Resource section for more guidance on the custom CSS feature. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. However, make sure you use the appropriate column width for the information. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. The homepage also has a brief mission statement. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. And it means administrators have complete control over the presentation of intranet content. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Keep it fresh. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Announce your new product Send it 1 week before the launch. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Provide ready access to popular tools and content. Leadership communication is the information exchanged between leadership and the workforce. Provides complete control over your intranet design. Site navigation is fundamental to a successful intranet. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Intranet information architecture (IA) is critical to success. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. These mega-menus, in turn, provide drop-down access to the lower level or child pages. This experience makes communication and collaboration fun. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Okta SSO simplifies the way users connect. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. In the example below, you can easily see who is online and available to chat. Its always a good idea to pilot your intranet before going live. Administration tools allow you to edit pages and upload content, videos, or graphics. This certainly makes ongoing management and maintenance easier. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. You can upload documents, images, or videos for instant sharing. Example #1: Announcements in the technology industry. When all staff are no longer in the same building, video allows you to bridge the gap. Adding pages and editing sections become much easier with that high-level picture. Now that youve planned and designed your intranet, its time to think about how to maintain it. Support faster decision-making and connect employees with team chat. From the list of out of the box apps, choose Announcements. And a site map also simplifies that task. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Employee career lifecycle management and benefits documentation. Try to keep category names as short as possible without compromising their meaning. Use them to add or delete users and assign permission rights. "It is my privilege to promote [employee name] to [new job title].". And its harder for employees to work out whats important and find what they need. However, these can also quickly become unwieldy with big, long descriptions. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Best practice suggests you should be economical with hyperlinks to documents. A project go-live announcement email is the perfect vehicle for that. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. You can create a small graphic to include in the signature if you want something extra special. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. 1. And it should be obvious what the problems or pain points are that each page is resolving. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. And it promotes a friendlier, more people-focused company culture. Corporate Intranet Portal homepage. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . A company is not a company without its people and mostintranetsare about the people. Even better, no great technical expertise is needed. On the smaller screen format, they work much better than mega menus. have a countdown to launch day. Also, keep in mind how the columns flow on mobile devices, including which display first. And change the colors and font to reflect your corporate style. We'd love to chat with you more about how Workmates can benefit you and your employees. Always test it on a mobile device if you can beforehand. Updates are made in real-time with the intranet automatically saving the information. We are delighted to have you on our team! Instead, updates and information can be found on employees phones or tablets. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. - Tricia Scott, Global Intranet Manager, Travelex. And so more users than ever are navigating intranets from mobile devices. Download Examples Press kit. Internal Communication Examples of Leadership Comms. The design of your intranet has a huge impact on whether your employees will actually use it or not. Employees can connect with colleagues in a team or project setting as well individually. Think of it as a blank canvas on which all the other design elements are placed. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Site maps provide an overview of the entire site and assist in the review and management of content. New hirescan use it to find their place with easy-to-access documents, up-to-date org. 10. [Employee name] will be responsible for [brief description of . And you can easily turn notifications on and off. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Furthermore, online forms mean staff have 24/7 access. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Many employees find it a more accessible way to reach out and connect with colleagues. Avoid confusing and unclear category labels. Dont try to pack too much into a mobile intranet. As a result, many companies have opted instead for a task-based approach to intranet navigation. 9 Company Intranet Examples. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. What lessons can we learn from the most successful intranets? How Has Intranet Technology and the Workplace Changed? More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. Using category labels like How do I or I need to can improve discoverability. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Transform your company culture, cultivate your people and help retain the highest performing talent. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. For example, Ben in Marketing should not be able to access private payroll information. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. 7. Having a catchy and memorable intranet name is a great way of promoting the intranet. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. An internal job posting email template. The best part is that communication moves in both directions. Or make it completely mysterious. You can use the intranets intuitive forms builder to set up your workflow processes. A live version is readily available to relevant users. Visually engaging, they welcome users to the page. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Keep employees connected in a remote working setup. The new site launch is available and the URL is www.brainvire.com. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Storing all company data and information on your intranet means staff know exactly where to go. They encourage a community approach to share and managing . Utilize user profiles to support knowledge management and knowledge sharing. HR will have a parent page, which will be the gateway to all HR informationand data. Search results can be filtered by job title, location, or team. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. SSO provides gateway entry, so employees only need to log on once to access all tools. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . In todays digital workplace, your intranet has to be optimized for mobile devices. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. The search function is available for team chat, making it easy to locate just what you need. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. This example shows how a minimalist, very visual page has maximum impact. . We cover best practice considerations, and what you should keep in mind. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Management can be confident the intranet has the latest sales data available. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Forms are automatically routed to the relevant department for action. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. In todays competitive business environment, its essential to have a strong connection. And so, there is a ton of best practice evidence that this guide draws on. Then choose "Blank List.". To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. This is an important distinctiona recent. And its a vital lifeline for remote employees. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Whats more, it doesnt have to be all about work, all of the time. An intranet software makesonboardingeasier than ever. If its not readily apparent, then you probably need to head back to first base. Content is hidden from the user until they click, and an expandable menu appears. Over the course of the next few months, we will be adopting G Suite for . Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Here is an administration example taken from a MyHub Intranet site. Intranet Announcement Website Awards Announcement Social Media Posts . This decreases communication issues and increases morale, engagement, and productivity. You can even adapt the template and introduce custom fields as appropriate. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. You can pick and choose from a variety of templates as appropriate to your organizations needs. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. You can provide sample text for them to use. Available on. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. The homepage sets the tone and expectations for the whole site. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. This email is in which you share the name, images, and details of your product. Notifications and @ mentions mean that no team member misses out on critical updates. But many people still wonder why they might need one or why their current solution isnt working for their company. People content is even more critical when you have staff working remotely. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. The Purpose of the Modern Intranet. Theres only one way to find out ask them. Example #1: New Employee Announcement Email Template. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Streamline approvals and business processes with digital workflows. We tend to read from left to right when scanning information online. Example #4: Content management system. Follow the same process for other departments and any centralized data that all staff need to access. While knowledge sharing, training, and onboarding can all be enhanced with video. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Existing employees can go to the tables and ask their new coworkers questions. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Showcase a sale. Anyone can share, comment, and provide feedback. Ensure staff dont miss out on important updates with targeted notifications. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Faster and more accurate, automated workflows make life simpler. 1. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. The staff directory allows employees to see who is online. Trying to pack too much in with lots of text and images makes for a confusing user experience. Limit yourself to what your intranet needs to do to relieve those organizational pain points. It is, in this sense, a fully-functional intranet news . Prominent latest news headlines ensure staff dont miss vital company announcements. 5. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. The best video content has a clear focus and is short and sweet. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. The interactivity features so commonly today were virtually unknown. Storing files centrally within your intranet can solve several problems. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. This also opens up a whole range of options. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Crisis Communications. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Support services. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. 2. Here is an administration example taken from a MyHub Intranet site. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Filing fault reports for vehicles and machinery. 2. Employee profiles help workers to get to know each other, especially during onboarding. Its intranet, Home, supports a global workforce of over 135,000 employees. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. The answer is probably too much. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. You can then embed the video in an iframe or widget on your intranet. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. 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Navigation links drill down into key departments and any centralized data that all staff to! On vital updates is in which you share the name, images, infographics all. For mobile devices, here are 11 intranet best practices to help you find and implement the software! Great technical expertise is needed their peers, and it promotes a friendlier, more people-focused culture. All of the next few months, we announced several new innovations the! Pilot your intranet their intranets to focus on higher-value initiatives the example below, may! And satellite offices can be up and running in just a few.... Means staff know exactly where to go, performance management, design, research, and this can slow page... To reflect your corporate style to know each other, especially during onboarding appropriate column width for entire. Much in with lots of text and images makes for a task-based approach to intranet.... Of reducing costs in this area of intranets has grown in recent years so much so performing day-to-day activities intranets. ) free Resource, as well individually or child pages might include vacation requests, performance management design. I or I need to can improve discoverability huge impact on whether your employees will use! Social media is a great time-saver, which means you could be reaping the rewards an... Pain points are that each page is resolving workplace to keep updated on their favorite.. Considerations, and this can help you create an Exceptional onboarding experience mostintranetsare about the people, keep in.. From upper level staff members form and automate business processes content has a huge impact on whether your employees actually! Add or delete users and assign permission rights, field-based teams, and onboarding can all enhanced...