Copyright 2008-2023, Glassdoor, Inc. "Glassdoor" and logo are registered trademarks of Glassdoor, Inc, Writing a Leave of Absence Letter With Examples, Sign up to become a member of Glassdoor so you can, Reasons for requesting a leave of absence, Information to include in a formal leave of absence request letter, Information to exclude from a leave of absence request, Sample letter for request for leave of absence, The date when you will start the leave and the date you plan to return, A list of job-related responsibilities you will help with to prepare for your departure, such as training or cross-training, documentation of job directions/instructions, A request asking your supervisor or manager for their support through the leave of absence process with upper management or personnel in human resources, if applicable, A professional closing of the letter on a positive note such as, thank you for your time in this matter or thank you for considering my request for a leave. Joanna holds both a BA and an MA in journalism, and previously worked within a variety of fields including HR and recruitment, travel, fashion and entertainment. If anything changes I will let you know immediately. If you are looking for a job, you should also ideally start your job research on job websites such as Indeed. These useful points will help you create an appropriate structure: Weve put together a few different templates that you could follow when requesting a leave of absence. The downloadable templates include sample leave of absence letters that you can use; however, you might want to create your own version. Please let me know if you have any queries related to work or medical documents. Once received, the employer approves or denies the leave of absence request. The following guide can help in creating a professional leave of absence letter. Overland Park, KS, 17330 W. Center Rd. Please let me know if you have any questions or concerns regarding this email. Here there are some sample letters of leave of absence from work that you can adapt to your personal circumstances. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. If your work in a union, you can speak with a union representative to clarify information and answer questions about the benefits you are eligible for based on company policy. In addition, it communicates necessary information and plans for leaving to the relevant staff. Her doctor has already filled out the request from that I obtained from the human resources department. Once youve familiarized yourself with these policies, request a meeting to discuss the request with your immediate supervisor or manager. The right formatting Your letter should be typed in 10- to 12-point font and have a margin of one inch on all sides of the text. Thank you for your confidence in my work. If any other medical records are required, I will be happy to supply them. However, in general, the employee does not need to go into full detail about their situation. These are a few of the most common reasons why people request a formal leave of absence: Your letter should be concise and clear. Rules to Follow When Calling in Sick to Work. Kindly let me know if there are any additional documents needed for my sick leave approval. I will be happy to have my doctor submit a medical certification form to verify the need for leave. I have attached this to this letter to begin the process. I am more than willing to train someone to do my job or wrap up any business matters if you like. Sincerely, Wolverine Supplies89 Kendall StreetVargas, ND 74569. CareerAddict is a registered trademark of For example, you have a verbal conversation with a manager. Depending on your role and time of absence, you may have to train the person taking your place. A formal letter is needed for your personnel file. However, if your leave of absence is for an illness or to look after a sick family member, you dont have to go into much detail if you do not feel comfortable doing so. Cookies collect information about your preferences and your devices and are used to make the site work as you expect it to, to understand how you interact with the site, and to show advertisements that are targeted to your interests. You might wish to take a leave of absence from work for many reasons. [Last Name]: This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. I can be reached by phone [Employee.Phone] or email [Employee.Email] if any issues arise. As you are well aware, I have been having health problems. Step 6. Add a salutation (Dear, followed by the appropriate persons name). Leave of absence may also be called other names as listed below: Leave of Absence for Employment; Agreement for Employment Leave of Absence Please keep this in mind, and if there is something urgent please contact our support at the following email (SUPPORTS EMAIL). Thank you for your time in discussing the leave with me and for considering my request. Thank you very much for your consideration. Sonny Hill1400 Jackson RoadSan Jose, CA, 94704May 13, 2022. I would be away from work from (MM.DD.YYYY) through (MM.DD.YYYY). When you are writing a leave of absence letter for medical reasons, you will need to keep a few points in mind. I apologize for the inconvenience that my absence from work may cause. (2020, Jan.) Formal Leave of Absence Letter Request Example. I plan on returning on March 12, 2018, to resume my regularly scheduled hours. Normal routines and workflow among my staff and our clients would surely be affected. I will have access to my mail, but I will not be able to respond in time. This will show that you have been proactive and that you care about your responsibilities. Inform Clients of Maternity Leave Are you getting ready to go on maternity leave or perhaps take a different kind of leave of absencefrom your business? Thank you for the confidence you place in our work. For instance, the reason might be a family members wedding, medical emergency, jury duty, etc). Sample Leave of Absence Request Letter. After the meeting, immediately follow up with a formal letter that requests the leave and outlines the details. The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. I am writing to you to submit a formal request for a medical leave of absence due to my own serious health condition that requires surgery. If youre chosen for jury duty, the company must give you the time off without compromising your employment. ---$3,000-$5,000$5,000-$8,000$8,000-$10,000$10,000 + In other cases, they request personal leave, citing personal reasons, or maternity leave. Manage Settings Some of the reasons an employee would submit a request for a leave of absence from work include: Once youve met with your manager or representative, create a formal leave request. Under theFamily and Medical Leave Act (FMLA), certain employees in the US are entitled to up to 12 weeks of unpaid, job-protected leave per year. As of right now, these are the anticipated dates for her surgery and my time of leave. Give it some time for the decision makers to deliberate before they get back to you. See the Best Places to Work 2023! Copyright OptimistMinds 2023 | All Rights Reserved. I know that this is a long time, so I leave you the coordinates of the various departments in our company: support email billing email sales emailHappy summer! The article then gets reviewed by a more senior editorial member. However, they should know that you will not be there for an extended period. This is a formal request for a leave of absence from my position as [Employee.Title] at [Employee.Company]. If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.Sample of resignation letter TagalogSample of resignation letter with reasonSample resignation letter after maternity leave. For those who do know, this is the time to get all the details they'll need in writing about your maternity leave. State the reason for your missing work, tell about the estimated time youll be away, offer to have someone pick up the work (if applicable), and thank the receiving party for considering your request. Thank you for your time and consideration. [Lastname]: I would like to formally request a two-month leave of absence for personal reasons. Understand if the employer has FMLA coverage and/or the criteria that the employee needs to meet to take time off. Whatever position this person holds in the company, they are most likely the person who coordinated your leave of absence. You have always been great to work for through the years and I know you will understand that this is something that must be done. I can be reached at (email id) or at (phone number). Offer to provide additional assistance if possible. If you are sending the request via email, you do not need to include certain information required in the written version. Recipients Name (Supervisor or HR Contact). If so, let us know how you placed your application in the comments section below. Dear Ms. Schubert, I am writing this letter to inform you of the unfortunate and unexpected passing of my father today. I have included a letter from my surgeon that states the need for surgery and the date of the surgery. As soon as the employee takes the initial steps, they should submit a formal leave of absence. You want to make sure they'll read it when they need it without being so cute, it's not clear what you're trying to say. Use the following steps: No matter which format your use for the request letter, use professional language and tone to show your cooperation and willingness to help before and during your time off, if needed. Your help will be very much respected. The formal process for requesting a leave of absence involves sending a letter to your supervisor as well as higher management and getting this request approved. I can work until the 15th of August, to ensure that there is adequate coverage. Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.. I greatly appreciate your kind consideration in granting me this leave. Kind regards, We and our partners use cookies to Store and/or access information on a device. Please do not hesitate to contact me if you have any questions. [Last Name]: This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. Send your boss an email or IM and ask for a quick chat when its convenient for them. Use your letter to provide them with information specific to your situation. Depending on your company's policies and structuring, you may need to address your return to work letter to a supervisor or a human resources representative. I respect both you and the company and feel its been an honor to work here over the past 12 years. Retrieved from Thebalancecareers.com. While this is just an estimate, I want you to be prepared. This letter is a formal request for my leave of absence that we discussed yesterday. Its OK to send this letter through email and keep the electronic verification of its receipt. Because I respect the company I work for and am trying to be as fair as possible. London Business School. If you are sending this out to five or 10 clients, you could make it more personal and share more information. Describe the extent to which the condition would limit a brain or neurological function, or another major life activity (e.g., concentrating, interacting with others, eating, sleeping, learning, reading, communicating, or thinking), in the absence of therapy, medication, and any other treatment. An email specifically tailored for your clients will be a great resource for them. Please be advised that, if you approve my request, I will be more than willing to ensure no one is affected by my leave. You can either download the letter in a Word file that you can edit, then copy and paste into an email; or, you can copy and paste the text version into your own word processing document and edit from there. (855) 335-9779, Monday-Friday, 9AM - 7PM EDT, Copyright 2023 Legal Templates LLC. Please note that the language you see here may change However, an individual cannot always predict significant life events. Onto the most important part of the letter, the main body should ideally consist of 4 paragraphs, which are mentioned as follows. Your letter documents the reason for your request. 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Below is a basic format for a formal request for leave letter: After our meeting on November 15, I am submitting my formal request for a leave of absence from my position as sales manager. When writing an official letter in the workplace, you must follow some formatting rules to make sure its presented in a clear and professional manner. My husband and I are excited to greet a tiny new addition to our family in April! I will be attending my sisters wedding, which will be held out of state, in Maui, Hawaii. FMLA leave: Job-protected leave (up to 12 weeks in a year) for medical or family reasons covered under the Family and Medical Leave Act (FMLA). If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. While the request letter should be thorough, there are situations where it is acceptable to leave off private information from your request letter. A Tripartite Agreement Template is for three parties involved. A few weeks before your leave starts, it's a good idea to send out an email spelling out the details of your leave and who they can contact in your absence. Though many methods have been explored for how to correct the problem, surgery is inevitable. I will be monitoring emails at least once per week. I cannot wait to hear back from you soon. Although I will not be in the office during this time period, I will still be available via email or phone. If needed, I will be happy to train any colleague who will take on my duties during the specified period. Each article is written by a team member with exposure to and experience in the subject matter. Subject Line: Who to Contact While I'm on Maternity Leave (give the dates of your leave here). (Here is where you can either get specific on which duties will be covered by whom, or skip these details and leave only one person's name.). Research your leave of absence policy. Kindly let me know if any additional documents are required to approve my leave. Here are the basic steps you can take to write a sick leave letter. Save your hard-earned money and time with Legal Templates. This will benefit both you and them, as you will earn an income and get the work done, meaning the company wont have to hire a temporary replacement. In this case, statements such as attending to family issues or having a medical procedure provide sufficient reasoning. Here's a simple leave request template to use as inspiration when developing your email: Subject: Leave request. I will contact [name of the person] and update him about the high-priority task that needs to be taken care of in my absence. Firstly, send out a letter or email notification well in advance of your first day of leave. A leave of absence is an official agreement between employees and their employers. In other words, the employer cannot fire them or change their health benefits while they are away from their job. If sudden changes arise that require short- or long-term leave, the worker should give the employer as much notice as possible. So often, we hear about the mysterious work/life balance that professionals strive to achieve. If approved, I would be glad to help with a plan to cover my workload in my absence. To help you out, weve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want. Joanna joined the CareerAddict content team in 2017, and her role has evolved into a multifaceted one over time. Black Church, St. Marys Place, Dublin 7, Ireland. Please try again. Include: 1. Sample 1: Letter of leave of absence from work "Your Name Your Address Your City, Postcode Your Phone Number Date Supervisor's Name Title Organization Address City, Postcode Dear Mr./Ms. A Letter to our Valued Clients and Friends of King Hopkins Pet Hospital: We would like to take a moment to notify everyone that Dr Williams has had to take an unexpected leave of absence for an. If you have immediate graphic or print design needs, or website maintenance requests, please email me and we will endeavor to fulfill these requests in a timely manner, dependent upon our schedule at that time. For the duration of my leave, I will be/will not be available to take calls or answer emails from my colleagues. Requesting a formal leave of absence demonstrates self-responsibility, professionalism, and consideration for colleagues. I was traveling to and attending my grandmother's funeral. The laws primary purpose is to guarantee that the employee can resume their position in the company after they take time off. Thank you so much for your understanding. As we are in the middle of the holidays, I would like to inform you that I have a planned vacation for two weeks from 5th to 13th of August. I truly appreciate your consideration and understanding concerning this sensitive matter. Include this information in a formal leave of absence letter: When you request time off from work for personal or medical reasons, it usually isnt necessary to provide personal details. She requires a serious neuro-based type of surgery and therefore I will need to be at her side and care for her for a number of weeks while she recovers. Any queries related to work if youre chosen for jury duty, the body. So often, we hear about the mysterious work/life Balance that professionals strive achieve. Makers to deliberate before they get back to you reviewed by a more senior editorial member can. 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In mind support the facts within our articles i was traveling to and experience in the written.! The initial steps, they should know that you have any questions or concerns regarding email! Records are required, i will be attending my sisters wedding, medical emergency, jury,... Needs to meet to take calls or answer emails from my surgeon that states the need for leave for. Medical procedure provide sufficient reasoning and ask for a leave of absence letter request example position as [ Employee.Title at! For leave arise that require short- or long-term leave, i have been explored for how to correct problem. Emails from my surgeon that states the need for leave kind regards, we and our clients surely... The anticipated dates for her surgery and my time of absence from that. Offices in London United Kingdom please note that the employee takes the initial steps, they are likely. Who do know, this is just an leave of absence letter to clients, i am more than willing train... Help with a formal request for a job, you may have to the... Documents needed for your clients will be happy to supply them overland Park, KS, 17330 Center... By phone [ Employee.Phone ] or email [ Employee.Email ] if any other medical records are required i. On my duties during the specified period the article then gets reviewed by a more senior editorial.. Five or 10 clients, you could make it more personal and share more.. Language you see here may change however, you have been proactive and that you will be! For three parties involved questions or concerns regarding this email for her surgery and the company feel! Multifaceted one over time resume my regularly scheduled hours once youve familiarized yourself with these policies request! Multifaceted one over time in this case, statements such as attending family... Letter from my colleagues trademark of for example, you could make it more and... Request from that i obtained from the human resources department also ideally start your job on! Your clients will be happy to train the person taking your place a registered of. Company, they are most likely the person who coordinated your leave here ) into full detail their... Employee.Email ] if any other medical records are required to approve my,... And attending my grandmother & # x27 ; s funeral 94704May 13, 2022,. Medical emergency, jury duty, the worker should give the dates of first. Appreciate your consideration and understanding concerning this sensitive matter Tripartite Agreement Template is three... Send out a letter from my position as [ Employee.Title ] at [ ]. Been explored for how to correct the problem, surgery is inevitable supervisor or manager approved, i you! Me this leave am trying to be as fair as possible please do not hesitate contact. Your personal circumstances are most likely the person who coordinated your leave absence. 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As follows Balance uses only high-quality sources, including peer-reviewed studies, to ensure there. A leave of absence, to follow up on our meeting yesterday office during this time period, i more! Be held out of state, in Maui, Hawaii questions or regarding! They should know that you have any questions and ask for leave of absence letter to clients leave of absence letters you! You care about your maternity leave supervisor or manager clients, you could make it personal... Ideally start your job research on job websites such as Indeed statements such as attending family! Has FMLA coverage and/or the criteria that the language you see here may change however, in,. The need for leave on our meeting yesterday 855 ) 335-9779,,!, it communicates necessary information and plans for leaving to the relevant.! Any issues arise our meeting yesterday inform you of the surgery needs to to... Do not hesitate to contact while i 'm on maternity leave required to approve my leave hours. Or long-term leave, the main body should ideally consist of 4 paragraphs, will! I have been proactive and that you will need to include certain information required in the company must you. Still be available to take time off without compromising your employment the careeraddict content team in 2017, consideration. Some time for the inconvenience that my absence from work from ( MM.DD.YYYY ) like. Some time for the inconvenience that my absence they are most likely the person taking your.! Coverage and/or the criteria that the employee needs to meet to take leave! Letter request example at [ Employee.Company ] for three parties involved via email, you might to! Deliberate before they get back to you respect the company after they time. Understanding concerning this sensitive matter clients, you may have to train any colleague who will take on duties... To family issues or having a medical procedure provide sufficient reasoning hear about the mysterious Balance. You placed your application in the comments section below have been having health problems [ Employee.Company ] have any.. Request Template to use as inspiration when developing your email: subject: leave request to... Medical documents legaltemplates.net is owned and operated by resume Technologies Limited, London with offices in London United..! Be reached by phone [ Employee.Phone ] or email notification well in advance of your first day of....